Done for you: you own the software, we run it
Last updated: Written by Blake Cowan, NCSO
For the company that likes the free software and has no intention of learning what a Supabase project is. You own everything, we run everything, one monthly number.
The short answer
You own the software either way, and the licence is $0. What we sell here is everything around it: we set your system up, host it, hold the API keys, run the upgrades and the backups, and keep it current, from $250 a month for a small company with the Supabase and OpenRouter costs included. Setup is $1,500 for a working empty system, from $3,000 with your whole program loaded in, and $1,000 comes off the loaded price when we take you through COR or SECOR.
The self hosting page is written for the reader who enjoys it. This page is for everyone else.
The part nobody warns you about with free software
Free software has a real cost, and it is not money. Somebody has to create a Supabase project, put the application somewhere, generate API keys, run upgrades when they land, and check that the backups actually happened. None of that is hard for a technical person. All of it is a wall for a contractor whose technical person is the office manager, and the most common outcome we see is the honest one: people love the idea, read the setup guide, and quietly close the tab.
That is not a character flaw. You did not start a construction company to administer a Postgres database.
What done for you means
Every chore on the list above becomes ours. Specifically:
We stand it up
Your company, your crew, your permission profiles, the forms you actually use. You get a login, not a setup guide.
We host it
The application, the database, the file storage, and the API keys behind the AI features. For a small company those costs are inside the monthly fee, not on top of it.
We keep it current
Upgrades, backups, and the small changes that come up: a new form, a crew change, a procedure that moved. You call, we change it.
You stay the owner
Accounts sit in your name wherever practical. Where we open one instead, the bill passes through at cost and the account transfers to you if you leave.
What it costs
Monthly, from $250 for a small company. That number includes the infrastructure: the Supabase project and the OpenRouter API keys are inside it, not extras. Larger companies need a call, because crew size drives what the infrastructure costs, and a number quoted blind would be a guess.
Municipalities are a different price range entirely. A city yard with public works, parks and a fleet is a different scope from a contracting crew, so that conversation starts with a call rather than a table on a website.
Setup, two versions, priced by what lands in your lap:
| Setup | Price | What you get |
|---|---|---|
| Working empty system | $1,500 | The software stood up, configured for your company, ready for you to enter your own program |
| Your program loaded | from $3,000 | We enter your policies, procedures, hazard assessments and forms, so day one is ready to run |
| Your program loaded, certifying with us | from $2,000 | The loaded setup with $1,000 off because we are taking you through COR or SECOR anyway. The certifying partner's own fees stay yours |
Scroll the table sideways to see every column. The first column stays in place.
The comparison worth doing is against the per seat vendors: a 40 person crew on the cheapest published competitor runs thousands a year, every year, and you own nothing when you stop paying.
The ownership test
Ask any vendor, including us, one question: what do I keep if I stop paying you?
Their answer is an export file, if the contract allows one. Ours is: everything. The application is free software, the database is a standard Postgres database, the documents are yours, and the accounts either sit in your name already or transfer to you on the way out. Stopping payment ends our work, not your system. That is not a courtesy we extend, it is how the arrangement is built, and it is the reason you can hire us without betting your certification on us.
Which path is yours
- You have a technical person and time: self host. It is genuinely free and genuinely supported, and this page will still be here if the novelty wears off.
- You want the system but not the chores: this page. From $250 a month, setup from $1,500.
- You are not sure the software matters yet: take the free templates and run your program on paper. Plenty of crews do.
Questions people actually ask
Do I still own the software if you run it?
What does the monthly fee include?
Whose name are the accounts in?
What happens if I cancel?
Why are there two setup prices?
How does the certification discount work?
If creating a Supabase account is where you stopped
That is the exact moment this page exists for. Tell us your crew size and what paperwork you already have, and you will leave the call with a firm monthly number and a setup quote. If the honest answer is that you should self host and keep your money, we will say that instead.